4 key benefits of an Online Enrollment System to your school

Enrollment is vital in educational institutions. Students enroll in classes and other after-class activities. Parents also register for school services. School staff has to manage everything, which is a huge workload. However, traditional methods are ineffective, and your school needs an online enrollment system! 

How does an online enrollment system differ from the traditional method? 

Traditionally, school admins have to send forms via emails or wait for parents to come to school and fill up. This process is manual and time-consuming. School admins have to manage every single request. And it is challenging for school managers to have a well-rounded overview of registration. Therefore, they might not make an informed decision to increase the re-enrolment rate.

In contrast, an online enrolment system, such as web portals or mobile apps, makes the process easier. Forms can be easily created and they are available online. Students and parents just need to open the web or app and fill in the form, regardless of where they are based. Then, data will be integrated into the school management system. 

Key benefits of a cloud-based enrollment system

Online enrollment saves time and cost for all

The website and mobile apps automate the process. This, therefore, helps save time and cost for everyone: 

• Students now can register for multiple classes all at once. They no longer have to fill in different long forms to enroll for different courses. 
• For parents, it used to be a must to pick up paper forms within business hours, although they are so busy with their work. After filling forms, parents needed to return to school or send back an email. With online solutions, now they do not have to travel to school, saving much time and travel costs. 
• Schools can save human resources. Staff does not have to send thousands of emails or try to make thousands of forms filled. Besides, the enrollment information is automatically integrated into the school management system. As a result, there’s no need to re-enter data by hand, reducing the time and effort required. 

Registration via web/ app ensures accurate information

Accuracy is very important to enrollment management. Any missing data or duplicate registration will cause trouble for not only schools but also learners. 

However, it is reported that several applications contain duplicates or blank information. This is common for paper forms or forms via email. Reasons for this vary, and schools must take action to minimize such a risk.

With an automatic enrollment platform, schools can allow parents to submit applications only once. If there are any changes, they might be able to request an update of enrollment. This eliminates the risk of missing or repetitive information that results in invalid data. As a result, the enrollment information remains accurate and up-to-date. 

In addition, this automatic process to enroll for classes and activities also eliminates manual data entering. There will be no data entry errors. The accuracy of information is improved.

Online Enrollment Platform allows for real-time tracking

Up-to-date tracking is important to successfully manage a large volume of data and information. This helps us identify and tackle arising issues on time. 

However, with traditional means of enrollment, tracking requires a lot of time and effort. This is manual work, and no real-time update is available. 

Online Enrollment System in schools allows staff to access and monitor the progress of all registrations at a specific time. If required, they might contact families or the management board. There is no need to review paper records by hand. Besides, it is possible to maintain a real-time record of enrollment. And school administrators can take action promptly to ensure the process is smooth.

For example, when the deadline is getting close, staff can track the real-time application status of each student on the system. Then they can call parents to remind them to fill in forms. Online application system helps boost re-enrollment rate

At the end of the day, most schools aim to increase their re-enrollment rate. An online application system can help generate reports and provide insights. As a result, schools can make informed decisions to elevate their re-enrollment. 

For example, the online enrollment feature from Helen – Interactive School Solution collects all necessary data and generates real-time reports. School admins can take advantage of such information. They can figure out customer insights, which course/ activity is on-trend and which is not favorable. They might find ways to improve their curricular, extracurricular activities, or customer service. As a result, schools can lift the re-enrollment rate.  

Conclusion

An online enrollment system benefits everyone in schools including learners, parents, and school admins. It streamlines the process, saves time and costs, allows for accurate and real-time tracking. At the end of the day, it contributes to a higher rate of enrollment and re-enrollment. 

If you are interested, contact us! We provide a well-rounded digital solution for your schools. Online admission, student attendance, bus management, and school-family communications will all be accessible at your fingertips. 

Contact us: https://helen.edu.vn/contact-us/

Or find more about Helen here: https://helen.edu.vn/about/