When it comes to checking attendance, both schools and students tend to feel bored and discouraged. This is because the roll-call is too time-consuming and can be inaccurate. Schools, students, and parents both need a more effective and automatic tool to check and confirm attendance. And that’s how Helen Access Control & Time Attendance System comes into use. Not only schools but also their customers can all take advantage of this solution.
Helen helps integrate a check-in feature into all student cards. Thanks to this integration, children can easily check in bus, school, and classes using their cards. All they need to do is to swipe the cards as soon as they get on or off the bus, arrive at the school gate, and attend classes. Then, all data including their names, check-in time, and other information will auto be in sync with the school information system.
This is more convenient for students, as they no longer have to wait for their names to be called to confirm their attendance.
Students are aware that their attendance in each class and activity will be auto-recorded. Both parents and schools can view their attendance history. As a result, the children will have the motivation to show up in classes more often to improve their performances. They are much less likely to cut class. Instead, they will become more serious and proactive in attending courses.
It is obvious that parents should, and want to stay informed about their children’s attendance at school. They need to be aware of students’ status so that they can feel rest-assured or take necessary action promptly. However, without an automatic system, there’s no way for them to keep track of the kids.
Now with Helen Solution, their needs can be met. As soon as Helen Access Control System records children’s presence at school, parents will receive automatic notifications via Mobile App. Parents can also view the exact time students get off the bus and reach the school gate. Temperature is also available to check, so they can know whether their kids are in good health condition.
Apart from tracking children’s status including check-in time and temperature, parents can also collaborate with school members to take good care of students.
For example, when Helen Access Control System records that a child’s temperature is above 39 Celsius degrees, his parents can receive a notification about this. Using Helen Mobile App, they can discuss with school admins to decide whether the child should continue to take classes. Or if there’s a notification from Helen System that the child has arrived at school but is not present in class, parents can contact teachers for more information.
It is a must for schools to track the status of their students carefully. There are several risks along the way from students’ homes to school and vice versa. Besides, attendance is an important criterion in students’ grades. Therefore, the school manager should be able to supervise student attendance thoroughly. They need to ensure not only student safety but also fairness and accuracy in gradings.
However, in a traditional school management system, the process is manual and ineffective. There’s no access control system at the school gate, while teachers have to call students by their names to check attendance in class.
With Helen Access Control & Time Attendance Solution, schools can monitor students’ status. Once students swipe their cards to check in or check out, the management board can see updates via their Helen Management Portal. They will not miss any information, and the data is highly accurate.
Helen System also enables schools to handle unusual and urgent situations promptly. Since they can supervise the status of every student, they are likely to detect issues and take action.
For example, school management can check data from the Access Control System and see that one student is absent for no reason. The admin can contact his or her parents to see what’s wrong with him or her and provide support if needed. Or when it is shown by Helen System that a student is still at school while others have checked out, the managers can contact parents to come to pick him or her up.
Unlike the traditional method of keeping attendance records that requires a lot of paperwork, Helen Solution allows for cloud-based data storage. This frees the management from documentation, saving them time and cost.
All data in Helen Access & Time Attendance System can synchronize with the school information system. School admins can check the history of all students. They can use this information to review student performance as well as handle parents’ complaints if any.
Besides, the management can also generate attendance reports. With available data, they will be able to make informed decisions to improve student attendance at school.
Helen Access Control & Time Attendance Solution works for all key stakeholders in schools such as parents, students, and the administration.
If you are interested in an advanced and easy-to-use tool to monitor attendance, do not hesitate to contact us at: https://helen.edu.vn/contact-us/
We have worked with different international schools including AIS, VAS, SSIS, BIS Hanoi. You can also learn more about the Helen team here: https://helen.edu.vn/about/