Helen Smart School Bus Solution: A key to effective management and planning

School bus systems have been in use for years. Though it helps parents save time and shape students’ healthy routines, traditional school buses could be sometimes inconvenient and insecure. Understanding the considerable risks, our team has developed Helen Smart School Bus Solution that escalates student safety.  

Problems and risks associated with traditional school bus systems

Lack of planning

Usually, schools design their bus routes based on their own experience. There is little data taken into consideration. A detailed bus plan, which includes student information, estimated arrival time, etc, is not on the list. 

As a result, it is harder for schools to make informed decisions to improve their bus planning. Besides, any unexpected change, for example, a change in drop-off location, is also challenging to handle.  

Poor management 

The traditional school bus system has taken children out of parents’ and school administration’s control. 

Buses pick up students, drive them to school or back home, drop them off. That seems simple but the school administration could hardly observe what is actually happening on the bus. It is obvious that schools have little control over their bus operations. And this poor management also means putting student safety at risk. 

Low information transparency

Traditional school busses operation results in low information transparency. Parents have no clue about their children’s status. They are anxious, which makes their satisfaction go low. 

Understanding schools’ difficulties in bus management, Helen team has developed a Smart School Bus Solution that supports planning, management, and information transparency. 

Helen Smart System enables effective school bus planning 

Bus routes and time

Helen System helps schools create detailed bus plans that include both student and bus information. With data of student addresses and bus capacity, the managers can assign children to each vehicle properly. 

Besides, the school administration will also be able to estimate arrival times for all buses. They can make plans accordingly to make sure that all students are transported to school on time. 

Flexible changes in pick-up or drop-off location and time

Helen School Bus Solution allows schools to easily change pick-up and drop-off locations or times in their bus planning. 

For example, if a student needs to change the pick-up location temporarily, parents can notify school admins through the Helen Application. Receiving the notification, the admins can reallocate buses via Helen Bus Management System. Besides, bus drivers will also be aware of the situation to pick the student up at the assigned location timely.

Continuous improvement

Helen Bus Solution enables bus data to sync with the school management system. Therefore, school admins can check the history record for insights and come to an informed decision. They can decide whether there should be more buses to meet the demand or they should cut down on bus routes. As a result, bus allocation will be more effective, and schools can save a lot of time and cost.

Helen Smart School Bus Solution makes management easier

Real-time bus location tracking

This is a must-have feature in a smart school bus management system. It empowers schools in their management and helps ensure student safety.

Thanks to Helen Smart School Bus Solution, the managers can track the status of all buses in real-time. As a result, it is easier for schools to handle bus delays or late arrival. For example, school admins can see if a bus is going too slow compared to the planned schedule on their Helen Management Portal. Then, they can contact and ask the bus driver to adjust their driving speed accordingly. 

Student status monitoring

With Helen Smart Bus System, the management board can keep an eye on their students’ status along their way to school.

Children swipe their student cards as soon as they get on and off the school bus. The information will be automatically integrated into the Helen Bus Management System. Therefore, school admins are able to monitor the exact bus check-in and check-out time of each student. And if there is anything unusual, this monitoring feature allows the management to detect and solve promptly. 

For instance, utilizing Helen Management Portal, school admins can compare class and bus attendance. If there is a gap between them, the admins can double-check with bus staff and teachers to see why the student is not present in class. 

Data integration 

Adopting Helen Bus Management Solution, schools will have all their bus attendance data integrated and recorded for future use. They can use it as a reference to improve bus operation or deal with parents’ complaints. 

Conclusion

Helen Bus Management Solution helps not only with bus planning but also management. Utilizing the system, schools can keep track of student status and escalate their safety along the way. They are also able to save cost, time and design effective bus routes. 

In addition, when featuring Helen Mobile App, the bus management solution improves information transparency (Read more). 

If you are looking for an optimized bus management solution, connect us at: https://helen.edu.vn/contact-us/

We have worked with different international schools including AIS, VAS, SSIS, BIS Hanoi. You can also learn more about the Helen team here: https://helen.edu.vn/about/