Create an ideal parent-teacher conference management process with Helen solution

Parent-teacher conferences are inevitable parts of operations within any educational organization. These meetings tighten family-school relationships as well as motivate both parents and teachers to collaborate to help students with schoolwork. Parents can update their children’s overall performance and other important events of schools. This is also a chance for them to connect with other parents and support one another.

However, it takes time and effort to efficiently handle parent meetings. In fact, the school administration has to manage a great number of parents, classes and teachers. To be more specific, the management needs to set up, track the status of conferences and make sure that relevant personnel are all well-informed. 

Digitization not only can help schools optimize their processes but can also benefit parents. With Helen Solution, an ideal parent meeting management process can be created.

Traditional parent meeting management 

A few years ago, a popular practice in terms of parent meeting management was scheduling the date and time and then sending emails or SMSs to the customers as an announcement. Might it sound simple, the process is not efficient. There are several rooms for improvement, for example:

• Parents might not receive emails as they fall into the Spam folder 
• SMS to thousands of customers appear to be too costly 
• There used to be no system to automatically send announcements to different groups of parents 
• School admins could not track the status of meetings

Therefore, it is of necessity for educational institutions to adopt a parent meeting management solution. 

Advantages of Helen Parent meeting management feature

Helen Parent meeting management feature brings convenience to parents 

As this feature is incorporated into parents’ mobile apps, they can stay updated regardless of geographical barriers. Parents are able to receive announcements from school immediately no matter where they are based.

They can also update all information related to these conferences including venue, time, agenda, etc. The sooner they get the info, the more easily for them to arrange their schedules and come to parent meetings. 

Another selling point of Helen Solution is its ability to sync with other calendars on mobile phones. For instance, parents can save the date and time on their Google Calendar or Phone Calendar so that there will be a timely reminder. 

This feature also allows for well-organized and smooth parent meeting management

Firstly, school staff can easily create multiple parent meeting schedules on 1 portal. All they need to do is to fill in information such as term, year, campus, etc based on the template. This process is much more time-saving and easy to control than paperwork or even Excel. If there is any issue like an invalid course name, the system will notify staff with “Error”, thereby ensuring information accuracy.

Besides, schools can also manage student and parent lists. This is because Helen system can be in sync with the current SIS of schools. As a result, school admins could avoid overlapping schedules, leading to more well-organized meetings. For example, they can get notified when a parent of siblings might need to join 2 meetings on the same day. The management board can review schedules thoroughly before making a final decision. 

Furthermore, school administration will be able to track the status of meeting schedules and assign roles to staff. They can check whether a proposed date and time for a conference is pending or approved, then take action accordingly. 
If you are interested, leave us a demo inquiry at: https://helen.edu.vn/contact-us/. We have successfully worked with many school partners such as AIS, VAS, SSIS, BIS Hanoi.

Or you can learn more about Helen here.