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Helen School Bus System and Mobile Apps: Well-rounded solutions to information transparency

Helen School Bus System and Mobile Apps: Well-rounded solutions to information transparency


Helen Smart School Bus System is an outstanding tool for school management to plan and manage their bus operations. (Read more). Such an innovation becomes even more powerful and well-rounded when combining with Helen Mobile Apps. Thanks to these solutions, information transparency in school is ensured, and parent satisfaction will increase as a result of this. 

Helen Mobile Apps include apps for parents, bus staff, and a portal for the school management board. By adopting these apps, schools and their stakeholders can stay in the loop of student status along their way on the bus to school. Each application for each stakeholder plays a specific role in clear communication between schools and parents or between the management and staff.

Helen Smart Bus Management System & Parent Mobile App

Parents can receive automatic notifications

Usually, schools have to manage a large number of students on the bus. And for each student, his or her parents would prefer keeping informed about their children’s status. They want to know whether their kids are still on the bus, have already arrived at the school gate, or are taking classes. 

However, it is extremely challenging for school management to notify all parents of their children’s movements. SMS is too costly, emails are quite annoying, and most importantly, no automation is available in these channels. 

With the Helen Bus Management System and Parent Mobile App, this problem is easy to solve. Students just need to swipe their cards every time they get on and off the school bus. The data including student information and check-in, check-out time will be instantly in sync with the school system. Then, parents can receive automatic notifications via Helen Mobile App.

Parent receives notification | Source: Freepik

Parents can also track real-time bus location

Apart from on or off bus status, parents are also very concerned about their children’s safety along the way to school. In Vietnam, as traffic jams are a common issue, parents tend to be even more worried. 

Understanding the needs, Helen team has incorporated real-time bus location tracking into a Mobile App for parents. Besides receiving automatic notifications, parents can also check the status of their children on the bus themselves. Utilizing the Helen Parent Mobile App, they can see whether the children are on track to be present at school in time. 

Another advantage of this feature is that parents are able to estimate when students will be home. As people are very busy with their work these days, such estimation will help them with their schedule. Parents can arrange their work to arrive home before the school bus stops in front of their houses, which is quite convenient.

Parent checks real-time status of school bus | Source: Freepik

Helen Smart Bus Management System & Bus Staff Mobile App

Staff easily checks children’s information and informs their status to schools and parents

School bus assistant is the one to take care of all students on the bus. Therefore, they must manage the kids’ information and status, as well as notify schools and parents. However, usually, bus staff has to check the info and record attendance manually, resulting in a risk of inaccuracy. 

Now with the Helen Mobile App for bus staff, it is much easier for them to fulfill their responsibilities. Everything is available at their fingertips. They can easily check students’ information including their names, home addresses, bus check-in time, etc. Besides, on Helen mobile app, the assistants can also add additional information such as the number of students on the bus and their behaviors. The information is integrated into school information system immediately, and school managers will be aware of everything happening on the bus. 

Besides, if needed, Helen application also allows bus staff to send some notifications directly to parents.

Bus assistants, schools, and families can collaborate to deal with unusual situations

In the traditional school bus system, bus assistants, schools and families have little connection. As a result, if anything unusual happens, the staff is less likely to inform other stakeholders in time.  

In contrast, utilizing modern mobile apps can help all parties contact and collaborate to handle unusual cases. For instance, if the bus assistant sees that one of the students is sick, she can send the information to the school management board via a mobile app. In a matter of seconds, schools can receive the notification and the administration can contact her parents for more details. Parents and schools might discuss whether the student should continue going to school, and what the next steps should be. Bus staff will get advice from the management and support the student accordingly to ensure her safety. 

Helen Smart Bus System & School Management Portal 

Adopting the Helen Bus Management Solution, school management can control all bus operations in only 1 portal. All information is transparent to schools and their stakeholders, and the admins can: 

  • Check the real-time status of buses and students. This helps them avoid delays or late arrival, as well as ensure student attendance and safety on bus.
  • Make efficient bus plans. By analyzing historical bus performance and data such as the number of students or their home addresses, schools can allocate their buses properly. 
  • Collaborate with bus staff: Information is ensured accurate and detailed.
  • Keep parents updated. Schools can not only send auto-notifications but also allow parents to check the real-time status of their children on bus.
School managers check bus status | Source: Freepik

Conclusion

Helen Bus Management Solution helps not only with bus planning or management but also information transparency. This contributes to student safety and strengthens the family-school relationship. As a result, digitization in bus operation leads to a rise in parent satisfaction.

If you are looking for an optimized school bus management solution, contact us at: https://helen.edu.vn/contact-us/

We have worked with different international schools including AIS, VAS, SSIS, BIS Hanoi. You can also learn more about the Helen team here: https://helen.edu.vn/about/

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