How Helen Solution streamlines the process of enrollment in school

Enrollment and admission play a critical role in most school operations, especially in international educational institutions. And usually, schools have to pay a lot of effort to manage this process. Understanding the challenges that organizations face, Helen team has developed a solution to streamline the process of enrollment in schools. 

So how does it work? This article will walk you through how Helen Solution made enrollment and admission smooth as well as efficient.

Traditional process of enrollment in school 

It is obvious that different schools have different methods and processes to manage their admission. But in general, there are 3 stages: 

• Firstly, parents need to go to school, ask and pay for an application package. They might then return home, fill in the forms and collect necessary documents in order to submit to school administration. Customers have to get back to school for application submission. And if there is anything required to be corrected after the review, they would have to travel again.
• The next stage is an interview. This is when school staff book a meeting based on available time slots of both parents and school administration. In fact, there can be a lot of back and forth during the appointment scheduling, leading to delays. 
• Finally, schools should send an invoice to their customers.

These steps require both family and school time, cost and effort. However, with the help of Helen Solution, things would be much easier and more efficient. 

How Helen Solution improves the process of enrollment in school 

For parents 

Advantages that Helen Solution brings to new customers of schools

Online application reduces traveling costs and time

When it comes to an application package, customers who are new to a school might be quite uncertain about what should be included. Therefore, if they follow the traditional process, there can be a lot of back and forth. Specifically, parents might have to travel a lot between home and school, correct information and re-submit forms many times.

Now thanks to Helen Solution, they are able to fill in the forms online, no matter where they are based. Nowadays people travel frequently for business, so it is convenient for them to follow the process of enrolling their children in a school online. In case of pandemics such as Covid-19, there will also be no need to worry. 

Besides, Helen Solution also enables parents to pay application fees directly via an online portal so that their experience becomes more smooth. 

Filling in e-forms helps parents prepare the best application package 

Helen Solution incorporates application forms into school websites, so parents just need to go to one portal to upload all information. They can submit information about Student, Family, Education History, etc and attach relevant documents online.

Feature “save for later” is applied, so parents can save their time and prepare the best application package, avoiding inaccurate or missing information. 

Besides, customers can also easily choose options such as Tuition fee payment period, Bus pick-up, etc so that they can receive exact invoices based on their own needs quickly.

Advantages that Helen Solution brings to repeat customers of schools 

Apart from the benefits mentioned above, for repeat customers, Helen Solution can help save their time with some autocomplete attributes. 

For example, if a parent already sent one of their kids to school and now wants to enroll for her second child, she just needs to enter emails. As the enrollment system is in sync with the Student Information System, some attributes such as parents’ names, phones, etc will be autocompleted.

For school management 

How Helen Solution streamlines application form submission 

As mentioned above, the enrollment system of Helen can synchronize with schools’ SIS automatically. Therefore, all data can be exchanged between the 2 systems and will not be missed. That’s why when a repeat customer enrolls another kid in school, they will see that there are some autocomplete attributes.

Another advantage is that school admins can view and edit applications online. While in the past, they needed to keep print records and could only review a small number of applications a day, now it is possible for the management to check multiple forms without any worry. This helps schools save their time to proceed with applications. 

Besides, schools can save a lot of costs related to paperwork when moving this process online. And if needed, school admins can also export forms to pdf files for other purposes.

Helen Solution makes it easier to schedule an appointment 

Apart from online enrollment, Helen Solution can also help schedule appointments for interviews between school and family. 

Information regarding the availability of both parents and school administration can be checked and updated in real time. Therefore, it is easier for them to find mutual free time slots and arrange a meeting. For schools, it is easier for them to manage a large number of interviews, and the risk of overlap appointments can be minimized. 

Helen Solution enables schools to automatically issue accurate debit notes 

Usually, this final step in the enrollment process inherits risks of inaccuracy. This is because school accountant staff have to manually review applications from customers to include appropriate fees in invoices based on customer requirements. 

Now with Helen Solution, they can save their time and effort as Helen can help auto-generate debit notes and ensure accurate information based on application forms. As a result, schools can win the hearts of their customers for a professional and streamlined process. 

If you are interested, leave us a demo inquiry at: https://helen.edu.vn/contact-us/
Or you can learn more about Helen here.